City Council

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Sections 239 (2)(b) and (d) of the Municipal Act relating to personal matters about an identifiable individuals, including municipal or local board employees and labour relations or employee negotiations. Voting

That Michael East and Bryan Douglas McPherson be reappointed to the Accessibility Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed. That Mike Hryn and Timothy Dewhirst be reappointed to the Art Gallery of Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed. That Michelle Allison be appointed to the Committee of Adjustment for a term ending November, 2022 or until such time as a successor is appointed. That the Downtown Advisory Committee be paused, and no meetings be held, or members appointed, pending completion of the economic development strategy. That Matt Anstett, Bill Birdsell, Peter Kastner, Kevin McDermott and John Marc Ricke be reappointed to the Economic Development Advisory Committee for a term ending November, 2021 or until the completion of the economic development strategy. That David Durbin, Alastair McCluskey, Dorothe Fair and Garrett Duval be appointed to the Economic Development Advisory Committee for a term to commence January, 2021 and ending November, 2021, or until the completion of the economic development strategy. That the following individuals be reappointed to the Board of Trustees of the Elliott as follows: a. Ravi Sathsivan, term ending November 30, 2021; b. Donna Kentner, term ending November 30, 2022; and c. Lisa Woolley, term ending November 30, 2023; or until such time as a successor is appointed. That Michael Winters be reappointed to the H

That the minutes of the open Council Meetings held October 7, 13,19 and 26 2020, and Committee of the Whole meeting held October 5, 2020, be confirmed as recorded and without being read. Voting

That the November 23, 2020 Council Consent Agenda as identified below, be adopted: 7.1 City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186 1. City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186.pdf That Council support the Expression of Interest of Stephen O’Brien, General Manager, City Clerk’s Office / City Clerk, to serve as a municipal employee member of the Large Urban Caucus of the Association of Municipalities of Ontario’s Board of Directors for the 2020-2022 Board term. That the City assume the costs of staff participation on the Association of Municipalities of Ontario’s Board should the Expression of Interest be successful. That Council direct Intergovernmental Services staff to support the City Clerk’s participation if selected to serve on the Association of Municipalities of Ontario’s Board. That staff be directed to provide a letter indicating Council’s support as part of the Expression of Interest to be sent to the Association of Municipalities of Ontario. 7.2 Corporate Records Retention By-Law Amendment - 2020-156 1. Corporate records retention by-law amendment - 2020-156.pdf 2. Attachment-1 Municipal Act s254 s255.pdf 3. Attachment-2 Corporate Records Retention By-law.pdf 4. Attachment-3 Schedule 1 Records Retention Schedule.pdf That the amended Corporate Records Retention By-law dated November 2, 2020, included as Attachment-2 to this report, be approved. 7.

That the City Council Appointment Procedures, included as Attachment-1 to the November 23, 2020 report titled 2020-2022 City Council Appointments, be approved. That staff be directed to amend by-law (2014)-19694 establishing the Downtown Guelph Business Association Board of Directors to include the mandatory appointment of one councillor elected in ward one, two or three and one councillor elected in ward four, five or six to the Downtown Guelph Business Association Board of Directors. Voting

That Councillor Allt be appointed as Committee of the Whole Audit Services chair for a term ending November 15, 2022. Voting

That Councillor Goller be appointed as Committee of the Whole Corporate Services chair for a term ending November 15, 2022. Voting

That Councillor MacKinnon be appointed as Committee of the Whole Public Services chair for a term ending November 15, 2022. Voting

That Councillor O'Rourke be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services chair for a term ending November 15, 2022. Voting

That Councillor Goller be appointed as Committee of the Whole Audit Services vice-chair for a term ending November 15, 2022. Voting

That Councillor MacKinnon be appointed as Committee of the Whole Corporate Services vice-chair for a term ending November 15, 2022. Voting

That Councillor Downer be appointed as Committee of the Whole Public Services vice-chair for a term ending November 15, 2022. Voting

That Councillor Gibson be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services vice-chair for a term ending November 15, 2022. Voting

That Councillor Downer be appointed as the Committee of Management for the Elliott chair for a term ending November 15, 2022. Voting

That Councillor Hofland be appointed as the Committee of Management for the Elliott vice-chair for a term ending November 15, 2022. Voting

That Mayor Guthrie and Councillors Allt, Gibson, Hofland and MacKinnon remain appointed as members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee until December 31, 2020. That Service Area Chairs appointed on November 23, 2020 be made members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-Committee on January 1, 2021. Voting

That staff be directed to conduct a review of advisory committee policies that includes establishing a requirement for a once-per-term review of advisory committee terms of reference, as part of the mid-term governance review to come before Council in Q1/Q2 2021. Voting

That section 4.1 and 4.3 of the City’s Procedural By-law be suspended to allow for discussion relating to Bill 229, the Protect, Support and Recover from COVID-19 Act. Voting

That the City of Guelph encourage the Government of Ontario to pause on proposed Conservation Authority changes by either amending or removing Schedule 6 of Bill 229 in accordance with feedback and further consultations with Conservation Authorities and municipalities to address these concerns, including the development of proposals that will improve Conservation Authority operations while strengthening environmental protections for the people of Ontario and ensuring cost-neutrality for municipal governments. That this resolution and a copy of the Grand River Conservation Authority Report (GM-11-20-85) Proposed Amendments to the Conservation Authorities Act through Bill 229, be forwarded to the Premier, the Minister of Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, the Minister of Municipal Affairs and Housing, the Minister of Finance, Conservation Ontario and the Association of Municipalities of Ontario (AMO). Voting

That By-laws Numbered (2020)-20543 to (2020)-20545 are hereby passed. Voting

That the meeting be adjourned. (7:27 p.m.) Voting

1. That Michael East and Bryan Douglas McPherson be reappointed to the Accessibility Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed. 2. That Mike Hryn and Timothy Dewhirst be reappointed to the Art Gallery of Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed. 3. That Michelle Allison be appointed to the Committee of Adjustment for a term ending November, 2022 or until such time as a successor is appointed. 4. That the Downtown Advisory Committee be paused, and no meetings be held, or members appointed, pending completion of the economic development strategy. 5. That Matt Anstett, Bill Birdsell, Peter Kastner, Kevin McDermott and John Marc Ricke be reappointed to the Economic Development Advisory Committee for a term ending November, 2021 or until the completion of the economic development strategy. 6. That David Durbin, Alastair McCluskey, Dorothe Fair and Garrett Duval be appointed to the Economic Development Advisory Committee for a term to commence January, 2021 and ending November, 2021, or until the completion of the economic development strategy. 7. That the following individuals be reappointed to the Board of Trustees of the Elliott as follows:a. Ravi Sathsivan, term ending November 30, 2021;b. Donna Kentner, term ending November 30, 2022; andc. Lisa Woolley, term ending November 30, 2023;or until such time as a successor is appointed. 8. That Michael Winters be

That the minutes of the open Council Meetings held October 7, 13,19 and 26 2020, and Committee of the Whole meeting held October 5, 2020, be confirmed as recorded and without being read. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That the November 23, 2020 Council Consent Agenda as identified below, be adopted: 7.1 City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186 1. That Council support the Expression of Interest of Stephen O’Brien, General Manager, City Clerk’s Office / City Clerk, to serve as a municipal employee member of the Large Urban Caucus of the Association of Municipalities of Ontario’s Board of Directors for the 2020-2022 Board term. 2. That the City assume the costs of staff participation on the Association of Municipalities of Ontario’s Board should the Expression of Interest be successful. 3. That Council direct Intergovernmental Services staff to support the City Clerk’s participation if selected to serve on the Association of Municipalities of Ontario’s Board. 4. That staff be directed to provide a letter indicating Council’s support as part of the Expression of Interest to be sent to the Association of Municipalities of Ontario. 7.2 Corporate Records Retention By-Law Amendment - 2020-156 1. That the amended Corporate Records Retention By-law dated November 2, 2020, included as Attachment-2 to this report, be approved. 7.3 2020 Corporate Asset Management Plan and Progress Report - 2020-161 1. That the 2020 Corporate Asset Management Plan dated November 2, 2020 be approved. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor

1. That the City Council Appointment Procedures, included as Attachment-1 to the November 23, 2020 report titled 2020-2022 City Council Appointments, be approved. 2. That staff be directed to amend by-law (2014)-19694 establishing the Downtown Guelph Business Association Board of Directors to include the mandatory appointment of one councillor elected in ward one, two or three and one councillor elected in ward four, five or six to the Downtown Guelph Business Association Board of Directors. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Allt be appointed as Committee of the Whole Audit Services chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Goller be appointed as Committee of the Whole Corporate Services chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor MacKinnon be appointed as Committee of the Whole Public Services chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor O'Rourke be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Goller be appointed as Committee of the Whole Audit Services vice-chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor MacKinnon be appointed as Committee of the Whole Corporate Services vice-chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Downer be appointed as Committee of the Whole Public Services vice-chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Gibson be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services vice-chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Downer be appointed as the Committee of Management for the Elliott chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That Councillor Hofland be appointed as the Committee of Management for the Elliott vice-chair for a term ending November 15, 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

1. That Mayor Guthrie and Councillors Allt, Gibson, Hofland and MacKinnon remain appointed as members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee until December 31, 2020. 2. That Service Area Chairs appointed on November 23, 2020 be made members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-Committee on January 1, 2021. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That staff be directed to conduct a review of advisory committee policies that includes establishing a requirement for a once-per-term review of advisory committee terms of reference, as part of the mid- term governance review to come before Council in Q1/Q2 2021. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That section 4.1 and 4.3 of the City’s Procedural By-law be suspended to allow for discussion relating to Bill 229, the Protect, Support and Recover from COVID-19 Act. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, and Councillor O'Rourke Voting Against: (2): Councillor Gibson, and Councillor MacKinnon

1. That the City of Guelph encourage the Government of Ontario to pause on proposed Conservation Authority changes by either amending or removing Schedule 6 of Bill 229 in accordance with feedback and further consultations with Conservation Authorities and municipalities to address these concerns, including the development of proposals that will improve Conservation Authority operations while strengthening environmental protections for the people of Ontario and ensuring cost-neutrality for municipal governments. 2. That this resolution and a copy of the Grand River Conservation Authority Report (GM-11-20-85) Proposed Amendments to the Conservation Authorities Act through Bill 229, be forwarded to the Premier, the Minister of Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, the Minister of Municipal Affairs and Housing, the Minister of Finance, Conservation Ontario and the Association of Municipalities of Ontario (AMO). Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That By-laws Numbered (2020)-20543 to (2020)-20545 are hereby passed. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke

That the meeting be adjourned. (7:27 p.m.) Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor O'Rourke