Committee of the Whole

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act Section239(2) (a) of the Municipal Act relating to the security of the property of the Municipality or Local Board. Voting

That the City of Guelph Council endorse the Water Services’ Operational Plan, as required as part of the Ontario Municipal Drinking Water Licensing Program. Voting

That the Mayor be authorized to sign the declaration of compliance for the Ontario Health Multi-Sectoral Accountability Agreement for the period of April 1, 2022 to March 31, 2023 Voting

That the Guelph. Future Ready Progress Report, dated June 6, 2023, be received. That City Council respectfully requests its local boards and shared services (Guelph Public Library, Wellington-Dufferin-Guelph Public Health, County of Wellington, the Elliott Community, Downtown Guelph Business Association, Grand River Conservation Authority, and Guelph Police Service) to provide annual performance updates in conjunction with the annual Strategic Plan progress reporting, beginning June 2024. Voting

That the report from the Social Services Department, County of Wellington on the provision of social services in Guelph and Wellington County be received for information by the Guelph City Council. Voting

That section 4.10 i) of the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be amended as follows:​ ​ 4.10 i) The Clerk, at their discretion, may suggest administrative edits to motions and amendments. Voting

That the Procedural Bylaw, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, section 13.2 (c) be amended to require consultation and approval of the relevant meeting chair prior to adding an information item to a Committee of the Whole or City Council agenda. Voting

That the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved. That the amended Chief Administrative Officer Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-3 to the 2023 Governance Review dated June 6, 2023, be approved. That the amended Chief Administrative Officer Evaluation Process Terms of Reference, included as Attachment-4 to the 2023 Governance Review dated June 6, 2023, be approved. That the amended Recruitment, Appointment and Contract Administration for Municipal Officers Reporting Directly to City Council policy, included as Attachment-5 to the 2023 Governance Review dated June 6, 2023, be approved. That the amended Recruitment, Hiring and Involuntary Departures Procedures for Municipal Officers policy, included as Attachment-6 to the 2023 Governance Review dated June 6, 2023, be approved. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required. That the Delegation of Authority By-law be amended as outlined in Attachment-7 to the 2023 Governance Review dated June 6, 2023 Voting

That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated June 6, 2023, be received. That the City encourages Wellington-Dufferin-Guelph Public Health to continue their work in food security and food access and to incorporate the lessons learned from Our Food Future in their ongoing health promotion work in the community. Voting

That Council request that the Minister of Municipal Affairs and Housing amend clause 4 of the municipal declaration of office to read : I will be faithful and bear true allegiance to His Majesty King Charles III and I will faithfully observe the laws of Canada including the Constitution, which recognizes and affirms the Indigenous and treaty rights of First Nations, Inuit and Metis peoples; And that this resolution be forwarded to the Association of Municipalities of Ontario (AMO), MPP Mike Schreiner, MP Lloyd Longfield, Premier Doug Ford, Minister Greg Rickford, Minister Steve Clark, Mississaugas of the Credit First Nation, Six Nations of the Grand River, and Grand River Metis Council. Voting

That the revised Community Engagement Policy be approved, formally replacing the 2019 version of the Policy, and that staff be directed to apply the Policy when designing and implementing community engagement. That the draft Community Engagement Charter be approved, formally replacing the 2015 Community Engagement Framework, and staff be directed to develop necessary plans and initiatives for operationalizing the Charter. Voting

That Section 4.14 (a) and (b) of the Procedural By-Law be invoked to allow the Committee to continue to 8:59 p.m. Voting

That the report titled “Downtown Renewal: Status Update” dated June 6, 2023 be received. Voting

That the meeting be adjourned (8:17 p.m.). Voting

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act Section239(2) (a) of the Municipal Act relating to the security of the property of the Municipality or Local Board. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the City of Guelph Council endorse the Water Services’ Operational Plan, as required as part of the Ontario Municipal Drinking Water Licensing Program. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the Mayor be authorized to sign the declaration of compliance for the Ontario Health Multi-Sectoral Accountability Agreement for the period of April 1, 2022 to March 31, 2023 Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the Guelph. Future Ready Progress Report, dated June 6, 2023, be received. 2. That City Council respectfully requests its local boards and shared services (Guelph Public Library, Wellington-Dufferin- Guelph Public Health, County of Wellington, the Elliott Community, Downtown Guelph Business Association, Grand River Conservation Authority, and Guelph Police Service) to provide annual performance updates in conjunction with the annual Strategic Plan progress reporting, beginning June 2024. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the report from the Social Services Department, County of Wellington on the provision of social services in Guelph and Wellington County be received for information by the Guelph City Council. Voting in Favour: (12): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

That section 4.10 i) of the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be amended as follows: 4.10 i) The Clerk, at their discretion, may suggest administrative edits to motions and amendments. Voting in Favour: (11): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the Procedural Bylaw, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, section 13.2 (c) be amended to require consultation and approval of the relevant meeting chair prior to adding an information item to a Committee of the Whole or City Council agenda. Committee of the Whole Minutes - June 6, 2023 7 Voting in Favour: (8): Mayor Guthrie, Councillor Busuttil, Councillor Caron, Councillor Chew, Councillor Downer, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson Voting Against: (3): Councillor Billings, Councillor Caton, and Councillor Goller

1. That the amended Procedural By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023. 2. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved. 3. That the amended Chief Administrative Officer Recruitment, Selection and Performance Sub-committee Terms of Reference, included as Attachment-3 to the 2023 Governance Review dated June 6, 2023, be approved. 4. That the amended Chief Administrative Officer Evaluation Process Terms of Reference, included as Attachment-4 to the 2023 Governance Review dated June 6, 2023, be approved. 5. That the amended Recruitment, Appointment and Contract Administration for Municipal Officers Reporting Directly to City Council policy, included as Attachment-5 to the 2023 Governance Review dated June 6, 2023, be approved. 6. That the amended Recruitment, Hiring and Involuntary Departures Procedures for Municipal Officers policy, included as Attachment-6 to the 2023 Governance Review dated June 6, 2023, be approved. 7. That the City Clerk and Mayor be directed to review the current governance framework for the Strategic Advisory Group on Downtown Guelph to ensure compliance with all applicable legislation and report back to City Council as required. Committee of the Whole Minutes - June 6, 2023 8 8. That the Delegation of Authority By-law be amended as outlined in Atta

1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated June 6, 2023, be received. 2. That the City encourages Wellington-Dufferin-Guelph Public Health to continue their work in food security and food access and to incorporate the lessons learned from Our Food Future in their ongoing health promotion work in the community. Voting in Favour: (12): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That Council request that the Minister of Municipal Affairs and Housing amend clause 4 of the municipal declaration of office to read: I will be faithful and bear true allegiance to His Majesty King Charles III and I will faithfully observe the laws of Canada including the Constitution, which recognizes and affirms the Indigenous and treaty rights of First Nations, Inuit and Metis peoples; 2. And that this resolution be forwarded to the Association of Municipalities of Ontario (AMO), MPP Mike Schreiner, MP Lloyd Longfield, Premier Doug Ford, Minister Greg Rickford, Minister Steve Clark, Mississaugas of the Credit First Nation, Six Nations of the Grand River, and Grand River Metis Council. Voting in Favour: (12): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That the revised Community Engagement Policy be approved, formally replacing the 2019 version of the Policy, and that staff be directed to apply the Policy when designing and implementing community engagement. Committee of the Whole Minutes - June 6, 2023 10 2. That the draft Community Engagement Charter be approved, formally replacing the 2015 Community Engagement Framework, and staff be directed to develop necessary plans and initiatives for operationalizing the Charter. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

That Section 4.14 (a) and (b) of the Procedural By-Law be invoked to allow the Committee to continue to 8:59 p.m. Voting in Favour: (12): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

Committee of the Whole Minutes - June 6, 2023 11 1. That the report titled “Downtown Renewal: Status Update” dated June 6, 2023 be received. Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

That the meeting be adjourned (8:17 p.m.). Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson