Committee of the Whole

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239(2)(d) of the Municipal Act, regarding labour relations or employee negotiations. Voting

That the capital projects identified in Table 1 of the Debenture Issue Authority report number 2025-160, dated April 1, 2025, be approved for debt financing in 2025 or 2026 in the amounts as listed. That the City Treasurer be authorized to proceed with the marketing, through the City’s fiscal agent, of the debenture issue(s) in the principal aggregate amount of not greater than $118.15 million for terms not exceeding 20 years. That the 2025 associated debt servicing costs be approved to be funded from the City’s applicable capital reserve funds as outlined in accordance with Table 2 in the Debenture Issue Authority report number 2025-160, dated April 1, 2025. Voting

That the Municipal Service and Financing Agreements Policy included as Attachment-1 of report 2025-14 - Municipal Service and Financing Agreements Policy, be approved and implemented using a phased approach, and that staff report back to Council with any recommended updates prior to full implementation. That the Delegated Authority By-law be updated at the earliest administratively convenient opportunity to reflect the authority provided to City staff in the Policy. That the User Fees and Charges By-law be amended to add the new application and administration fees as outlined in report 2025-14 - Municipal Service and Financing Agreements Policy. Voting

That staff be directed to amend the definition of a Regulated Tree in the Private Tree Protection By-law to mean a tree of at least 10 cm in DBH located on any Private Lot larger than 0.2 hectares and a tree of at least 30 cm in DBH located on any Private Lot. Voting

That Council endorse the proposed updates to the Private Tree Protection By-law (“Private Tree By-law” or “By-law”), as attached to report 2025-25 as amended, and repeal the existing Private Tree Protection By-law 2010-19058. That staff be directed to place the proposed updated Private Tree By-law as amended, on the April 23, 2025 agenda for final adoption after which the By-law will come into effect. That a by-law be enacted to amend the applicable User Fees By-law 2025-21052 to include the permit fees set out in report 2025-25 when the Private Tree By-law takes effect. Voting

That the Drill Hall Feasibility Study be received. Voting

That staff be directed to identify potential sources of capital funding for the development of a mixed use space including an arts and cultural centre in the former Drill Hall, as well as to identify operating budget implications as part of the MYB, and that Council supports the Mayoral direction to investigate allocating funds to move the project forward in the 2026 budget. Voting

That the City retain 72 Farquhar St. (the Drill Hall) as a city-owned asset and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually. That staff be directed to identify potential sources of capital funding for the development of a mixed use space including an arts and cultural centre in the former Drill Hall, as well as to identify operating budget implications as part of the MYB, and that Council supports the Mayoral direction to investigate allocating funds to move the project forward in the 2026 budget. That upon confirmation of available capital funds, city staff be directed to develop an open process to evaluate and identify a community partner(s) to transform the Drill Hall into a mixed use space including an arts and cultural centre, and also respect and incorporate the Council designated heritage attributes of the building per Bylaw (2018)-20332, reporting back to Council on the results of that RFP before awarding to any proponent. Voting

That the Chief Administrative Officer be directed to advocate to the provincial government for the necessary permissions to allow residential development at 72 Farquhar Street. If necessary permissions are not obtained, or if no potential development proposals are received by September 30, 2025, that no further staff time to advocate for these permissions is required. Voting

That the meeting be adjourned (5:21 p.m.).

1. That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239(2)(d) of the Municipal Act, regarding labour relations or employee negotiations. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor Richardson

1. That the capital projects identified in Table 1 of the Debenture Issue Authority report number 2025-160, dated April 1, 2025, be approved for debt financing in 2025 or 2026 in the amounts as listed. 2. That the City Treasurer be authorized to proceed with the marketing, through the City’s fiscal agent, of the debenture issue(s) in the principal aggregate amount of not greater than $118.15 million for terms not exceeding 20 years. 3. That the 2025 associated debt servicing costs be approved to be funded from the City’s applicable capital reserve funds as outlined in accordance with Table 2 in the Debenture Issue Authority report number 2025-160, dated April 1, 2025. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor Richardson

Committee of the Whole Meeting Minutes: April 1, 2025 - 4 1. That the Municipal Service and Financing Agreements Policy included as Attachment-1 of report 2025-14 - Municipal Service and Financing Agreements Policy, be approved and implemented using a phased approach, and that staff report back to Council with any recommended updates prior to full implementation. 2. That the Delegated Authority By-law be updated at the earliest administratively convenient opportunity to reflect the authority provided to City staff in the Policy. 3. That the User Fees and Charges By-law be amended to add the new application and administration fees as outlined in report 2025-14 - Municipal Service and Financing Agreements Policy. Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson

1. That staff be directed to amend the definition of a Regulated Tree in the Private Tree Protection By-law to mean a tree of at least 10 cm in DBH located on any Private Lot larger than 0.2 hectares and a tree of at least 30 cm in DBH located on any Private Lot. Voting in Favour: (8): Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson Voting Against: (3): Mayor Guthrie, Councillor Billings, and Councillor Chew

1. That Council endorse the proposed updates to the Private Tree Protection By-law (“Private Tree By-law” or “By-law”), as attached to report 2025-25 as amended, and repeal the existing Private Tree Protection By-law 2010-19058. 2. That staff be directed to place the proposed updated Private Tree By-law as amended, on the April 23, 2025 agenda for final adoption after which the By-law will come into effect. Committee of the Whole Meeting Minutes: April 1, 2025 - 6 3. That a by-law be enacted to amend the applicable User Fees By- law 2025-21052 to include the permit fees set out in report 2025-25 when the Private Tree By-law takes effect. Voting in Favour: (8): Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson Voting Against: (3): Mayor Guthrie, Councillor Billings, and Councillor Chew

1. That the Drill Hall Feasibility Study be received. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson Committee of the Whole Meeting Minutes: April 1, 2025 - 7

1. That staff be directed to identify potential sources of capital funding for the development of a mixed use space including an arts and cultural centre in the former Drill Hall, as well as to identify operating budget implications as part of the MYB, and that Council supports the Mayoral direction to investigate allocating funds to move the project forward in the 2026 budget. Voting in Favour: (9): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson

1. That the City retain 72 Farquhar St. (the Drill Hall) as a city- owned asset and continue to be responsible to fund and maintain the current state of the structural elements and primary systems, estimated at approximately $125 000 annually. 2. That staff be directed to identify potential sources of capital funding for the development of a mixed use space including an arts and cultural centre in the former Drill Hall, as well as to identify operating budget implications as part of the MYB, and that Council supports the Mayoral direction to investigate allocating funds to move the project forward in the 2026 budget. 3. That upon confirmation of available capital funds, city staff be directed to develop an open process to evaluate and identify a community partner(s) to transform the Drill Hall into a mixed use space including an arts and cultural centre, and also respect and incorporate the Council designated heritage attributes of the building per Bylaw (2018)-20332, reporting back to Council on the results of that RFP before awarding to any proponent. Voting in Favour: (9): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson

1. That the Chief Administrative Officer be directed to advocate to the provincial government for the necessary permissions to allow residential development at 72 Farquhar Street. 2. If necessary permissions are not obtained, or if no potential development proposals are received by September 30, 2025, Committee of the Whole Meeting Minutes: April 1, 2025 - 9 that no further staff time to advocate for these permissions is required. Voting in Favour: (9): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor Klassen, and Councillor Richardson