City Council

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to section 239(2)(b) of the Municipal Act, regarding personal matters about an identifiable individual, including municipal or local board employees Voting

That David Kennedy be appointed to the Guelph Cemetery Commission for a term ending November 2026 or until such time as a successor is appointed. Voting

That the minutes of the open Council Meetings held January 14, 21, 22 and 28, 2025, and the open minutes of the Committee of the Whole meeting held January 14, 2025 be confirmed as recorded and without being read. Voting

That the February 25, 2025 Committee of the Whole Consent Report and Council Consent Agenda identified below be adopted. 7.1 Administrative Penalty System By-laws and Policies , 2025-24 1. Administrative Penalty System By-laws and Policies - 2025-24.pdf 2. Attachment-1 Administrative Penalty System By-law.pdf 3. Attachment-2 Screening and Hearing Officer By-law.pdf 4. Attachment-3 Amending By-law.pdf 5. Attachment-4a. Appointment of Screening and Hearing Officers.pdf 6. Attachment-4b. Conflict of Interest and Code of Conduct.pdf 7. Attachment-4c. Financial Management and Reporting.pdf 8. Attachment-4d. Preventing Political Interference.pdf 9. Attachment-4e. Undue Hardship.pdf 10. Attachment-4f. Public Complaints.pdf 11. Attachment-4g. Hearing Officer Adjudication Guide.pdf That this Report 2025-24 entitled “Administrative Penalty System By-laws and Policies” be received; That the by-law attached as Attachment- 1 to this Report, being a by-law to establish an Administrative Penalty System, be approved; That the by-law attached as Attachment- 2 to this Report, being a by-law to establish the positions of screening and hearing officers for the purposes of administration of the Administrative Penalty System, be approved; That the omnibus amending by-law attached as Attachment- 3 to this Report, being a by-law to designate specified by-laws and by-law provisions as subject to the Administrative Penalty System, be approved; That the policies and procedures attached as Attachment- 4

That the 2024 Annual Report of the Integrity Commissioner, dated January 22, 2025, be received. Voting

That the 2024 Annual Report of the Lobbyist Registrar, dated February 11, 2025, be received. Voting

That by-laws (2025)-21051 and (2025)-21053 through (2025)-21057 be approved subject to Section 284.11 (4) of the Municipal Act. Voting

That the meeting be adjourned (6:41 p.m.).

1. That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to section 239(2)(b) of the Municipal Act, regarding personal matters about an identifiable individual, including municipal or local board employees Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, Councillor O'Rourke, and Councillor Richardson

1. That David Kennedy be appointed to the Guelph Cemetery Commission for a term ending November 2026 or until such time as a successor is appointed. City Council Meeting Minutes - February 25, 2025 2 Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Chew, Councillor Downer, Councillor Goller, Councillor O'Rourke, and Councillor Richardson

1. That the minutes of the open Council Meetings held January 14, 21, 22 and 28, 2025, and the open minutes of the Committee of the Whole meeting held January 14, 2025 be confirmed as recorded and without being read. City Council Meeting Minutes - February 25, 2025 3 Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor O'Rourke, and Councillor Richardson

1. That the February 25, 2025 Committee of the Whole Consent Report and Council Consent Agenda identified below be adopted. 7.1 Administrative Penalty System By-laws and Policies , 2025-24 1. That this Report 2025-24 entitled “Administrative Penalty System By-laws and Policies” be received; 2. That the by-law attached as Attachment- 1 to this Report, being a by-law to establish an Administrative Penalty System, be approved; 3. That the by-law attached as Attachment- 2 to this Report, being a by-law to establish the positions of screening and hearing officers for the purposes of administration of the Administrative Penalty System, be approved; 4. That the omnibus amending by-law attached as Attachment- 3 to this Report, being a by-law to designate specified by-laws and by-law provisions as subject to the Administrative Penalty System, be approved; 5. That the policies and procedures attached as Attachment- 4 to this Report be adopted as Council-approved Corporate Policies and Procedures for the Administrative Penalty System; 6. That the administrative fees as set out in Schedule “C” to the Administrative Penalty System By-law attached as Attachment- 1 to this report, be approved and staff be directed to add the administrative fees to the User Fees By-law as soon as practical. 7.2 Internal Audit Work Plan 2025-2027, 2025-40 1. That the report titled 'Internal Audit Work Plan 2025-2027’ dated February 4, 2025, be approved. City Council Meeting Minutes - February 25, 2025 4

1. That the 2024 Annual Report of the Integrity Commissioner, dated January 22, 2025, be received. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor O'Rourke, and Councillor Richardson

1. That the 2024 Annual Report of the Lobbyist Registrar, dated February 11, 2025, be received. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor O'Rourke, and Councillor Richardson

City Council Meeting Minutes - February 25, 2025 5 1. That by-laws (2025)-21051 and (2025)-21053 through (2025)-21057 be approved subject to Section 284.11 (4) of the Municipal Act. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor O'Rourke, and Councillor Richardson