City Council

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Sections 239(2)(b), (d), (e), and (f) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Voting

That Erin Caton, Nancy Bennett and Danni Leigh be appointed to the Accessibility Advisory Committee for a term ending November 2022 or until such time as successors are appointed. That Jordan Jocius be appointed to the Art Gallery of Guelph for a term ending November 2022 or until such time as a successor is appointed. That Ravi Sathasivam be reappointed to the Board of Trustees of The Elliott for a one-year term ending November 2023 or until such time as a successor is appointed. That Hillary Ballban and Joanne Hohenadel be appointed to the Board of Trustees for The Elliott for a three-year term ending November 2024 or until such time as a successor is appointed. That Keith Hamilton be appointed to the Committee of Adjustment for a term ending November 2022 or until such time as a successor is appointed. That Richard Carson, Lily Wan-Li Ho, Carol Lohuis and Gabriele Simmons be appointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed. That Jillian Cockburn be reappointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed. That Miranda Corman and Jack Mallon be appointed to the Heritage Guelph for a term ending November 2022 or until such time as successors are appointed. That Chrisoula Vergis be appointed to the Guelph Museums Advisory Committee for a term ending November 2022 or until such time as a successor is appointed. That Carolyn L

That the minutes of the open Council Meetings held October 12, 18, and 20, 2021, be confirmed as recorded and without being read. Voting

That the following items of the November 22, 2021 Committee of the Whole Consent Report as identified below, be adopted: 7.1 Use of Corporate Resources During an Election Policy Update - 2021-300 1. Use of Corporate Resources During an Election Policy Update - 2021-300.pdf 2. Attachment 1_Use of Corporate Resources During an Election Policy_final.pdf That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved. 7.2 Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312 1. Dixon's Distilled Spirits– By the Glass Manufacturer’s Limited Liquor Sales Licence Application - 2021-312.pdf 2. ATT 1 - Dixon's - Council Resolution Request - 355 Elmira Rd Unit 106.pdf That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph. That City Council direct staff to bring back the Delegation of Authority Bylaw with proposed amendments authorizing staff to issue letters of support on Council’s behalf for future requests of breweries and wineries located within the City of Guelph for “By the Glass” Manufacturer’s Limited Liquor Sales Licenses. Voting

That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200 th anniversary in 2027, and that this be included in the 2022/23 multi-year budget. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation remaining in place during 2022, and that By-law Number (2009) –

That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include short-term parking options, a seasonal parking option, and a year-round parking option. Voting

That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to , short-term parking options, a seasonal parking option, and a year-round parking option. Voting

That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and recreational trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term parking options, a seasonal parking option, and a year-round parking option. Voting

That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. That no more than two (2) alternative voting methods be approved for the 2022 municipal election. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election. Voting

4. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q2 of 2023 for implementation during the 2026 municipal election. The motion was

4. That staff be directed to research and investigate further accessible voting service enhancements, including the Remote Accessible Vote by Mail (RAVBM) method, in consultation with the AAC, in advance of the 2026 municipal and school board election and report back to Council by Q2 of 2024 for implementation during the 2026 municipal election. Voting

That Guelph City Council respectfully request that the Guelph Police Services participate in discussions with City Staff to consider participation in the City’s Internal Audit Program, and; That discussions include adherence to legislative limitations and scope of internal audits, and; That Staff provide an update of discussions in Q1 2022. Voting

That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved. Voting

That By-laws Numbered (2021)-20633, (2021)-20648 to (2021)-20650, inclusive, and (2021)-20657 are hereby passed. Voting

That the meeting be adjourned (9:24 p.m.). Voting

1. That Erin Caton, Nancy Bennett and Danni Leigh be appointed to the Accessibility Advisory Committee for a term ending November 2022 or until such time as successors are appointed. 2. That Jordan Jocius be appointed to the Art Gallery of Guelph for a term ending November 2022 or until such time as a successor is appointed. Guelph City Council Minutes: November 22, 2021 - 3 3. That Ravi Sathasivam be reappointed to the Board of Trustees of The Elliott for a one-year term ending November 2023 or until such time as a successor is appointed. 4. That Hillary Ballban and Joanne Hohenadel be appointed to the Board of Trustees for The Elliott for a three-year term ending November 2024 or until such time as a successor is appointed. 5. That Keith Hamilton be appointed to the Committee of Adjustment for a term ending November 2022 or until such time as a successor is appointed. 6. That Richard Carson, Lily Wan-Li Ho, Carol Lohuis and Gabriele Simmons be appointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed. 7. That Jillian Cockburn be reappointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed. 8. That Miranda Corman and Jack Mallon be appointed to the Heritage Guelph for a term ending November 2022 or until such time as successors are appointed. 9. That Chrisoula Vergis be appointed to the Guelph Museums Advisory Committee for a term endin

That the minutes of the open Council Meetings held October 12, 18, and 20, 2021, be confirmed as recorded and without being read. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Guelph City Council Minutes: November 22, 2021 - 6 Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor. 2. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries. 3. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula. 4. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200th anniversary in 2027, and that this be included in the 2022/23 multi-year budget. 5. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation

1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include short-term parking options, a seasonal parking option, and a year-round parking option. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term Guelph City Council Minutes: November 22, 2021 - 8 parking options, a seasonal parking option, and a year-round parking option. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and recreational trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited to, short-term parking options, a seasonal parking option, and a year-round parking option. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That staff be directed to report back no later than the second quarter of 2022 on options to allow for, under certain conditions related to safety, the parking of recreational vehicles and recreational trailers within residential driveways, and that the options provided for Council’s consideration include, but not limited Guelph City Council Minutes: November 22, 2021 - 9 to, short-term parking options, a seasonal parking option, and a year-round parking option. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That the City continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. 2. That no more than two (2) alternative voting methods be approved for the 2022 municipal election. 3. That Remote Accessible Vote by Mail (RAVBM) not be approved as an alternative voting method for the 2022 municipal election. Guelph City Council Minutes: November 22, 2021 - 10 Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That Guelph City Council respectfully request that the Guelph Police Services participate in discussions with City Staff to consider participation in the City’s Internal Audit Program, and; Guelph City Council Minutes: November 22, 2021 - 12 2. That discussions include adherence to legislative limitations and scope of internal audits, and; 3. That Staff provide an update of discussions in Q1 2022. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

That By-laws Numbered (2021)-20633, (2021)-20648 to (2021)-20650, inclusive, and (2021)-20657 are hereby passed. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

That the meeting be adjourned (9:24 p.m.). Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury