Committee of the Whole

That the balance of the May 3, 2021 Consent Agenda - Infrastructure Development and Enterprise Services, as identified below, be adopted: 5.1 Additional Residential Dwelling Unit Registration By-law - 2021-118 1. Additional Residential Dwelling Unit Registration By-law - 2021-118.pdf 2. Attachment-1 Additional Residential Dwelling Unit Registration By-law .pdf That By-law Number (2017)-20199, short titled the Two-unit House Registration By-law be repealed and that the Additional Residential Dwelling Unit Registration By-law included as Attachment 1 of the report titled “Additional Residential Dwelling Unit Registration By-law” be adopted. Voting

That the Official Plan Review policy paper, attached as Attachment-2 to the “Official Plan Review – Policy Directions” report dated May 3, 2021, be received. Voting

That in accordance with the City Operations Campus Business Case, as included in Attachment 1 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East be approved as the site for the future City Operations Campus. Voting

2. That in accordance with the multi-year Staging Plan, as included in Attachment 2 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, staff proceed with site preparation and servicing of the City Operations Campus. Voting

3. That staff proceed with the planning and design of the future facilities consistent with the City Operations Campus Business Case and Staging Plan and be directed to seek Council approval through the annual budget process. Voting

That the Core Asset Management Plans dated May 3, 2021, included as Attachment-1 to this report, be approved. Voting

That the balance of the May 3, 2021 Consent Agenda - Corporate Services, as identified below, be adopted: 8.1 2020 Long-term Financial Statement - Reserves and Debt - 2021-136 1. 2020 Long-term Financial Statement - Reserves and Debt - 2021-136.pdf 2. Attachment-1 Reserve and Reserve Fund Activity for 2020 (AODA).pdf 3. Attachment-2 Development Charge Reserve Fund Statement for 2020 (AODA).pdf 4. Attachment-3 Development Charge Project Financing Statement for 2020 (AODA).pdf 5. Attachment-4 Debt Activity.pdf That an obligatory reserve fund (344) be opened to manage Federal/Provincial grant funds received in 2021 from the Safe Restart Agreement Public Transit Funding Program as a requirement of the transfer payment agreement. That the Greenhouse Gas reserve (352) and the Ontario Municipal Commuter Cycling reserve fund (350) with nil balances be closed. 8.2 2020 Year-end Capital Budget Monitoring Report - 2021-138 1. 2020 Year-End Capital Budget Monitoring Report - 2021-138.pdf 2. Attachment-1 2020 Additional Approved Capital Funding.pdf 3. Attachment-2 2020 Capital Spending as of December 31, 2020.pdf 4. Attachment-3 2020 Capital Budget Reallocations.pdf 5. Attachment-4 2020 Closed Capital Projects.pdf That in accordance with the 2020 Year-end Capital Budget Monitoring Report dated May 4, 202 1 , reallocations BR-20CAP- 38 and BR-20CAP-40 in Table 3 of Attachment-3 2020 Capital Budget Reallocations be approved at a net zero change to the 2020 approved capital budget. That in a

That the net operating deficit of $947,524 be allocated to or funded from the City’s reserve and reserve funds or grants as follows: Transfer from Safe Restart Transit Stream grant of $3,814,405 to fund deficit in Transit Services. Transfer from Safe Restart Operating Stream grant of $2,069,019 to fund combined deficit in Parking Services, Ontario Building Code Services, and Court Services. Transfer to the 100RE Reserve Fund (355) of $1,000,000 Transfer to the City Building Reserve Fund (159) of $1,524,115 Transfer to the Police Operating Contingency Reserve (115) of $417,996 Transfer to the Library Operating Contingency Reserve (102) of $200,000 Transfer to the Water Capital Reserve Fund (152) of $63,791 Transfer to the Wastewater Capital Reserve Fund (153) of $965,693 Transfer to the Stormwater Capital Reserve (165) of $764,305 That the remaining Phase 1 Safe Restart Transit Stream grant of $1,282,130 be

3.That the remaining Phase 1 Safe Restart Operating Stream grant of $4,842,081 be transferred to the Tax Operating Contingency Reserve (180) to be utilized as follows: $350,000 to increase the amount of COVID-related fiscal relief available within the Tourism Rebuild Fund $350,000 to increase the amount of COVID-related fiscal relief available within the Community Investment Program Emergency Fund Remaining balance for expected ongoing COVID-related deficits through 2021 and 2022. Voting

That the meeting be adjourned (4:57 p.m.). Voting

That the balance of the May 3, 2021 Consent Agenda - Infrastructure Development and Enterprise Services, as identified below, be adopted: 5.1 Additional Residential Dwelling Unit Registration By-law - 2021-118 1. That By-law Number (2017)-20199, short titled the Two-unit House Registration By-law be repealed and that the Additional Residential Dwelling Unit Registration By-law included as Attachment 1 of the report titled “Additional Residential Dwelling Unit Registration By- law” be adopted. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That the Official Plan Review policy paper, attached as Attachment- 2 to the “Official Plan Review – Policy Directions” report dated May 3, 2021, be received. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That in accordance with the City Operations Campus Business Case, as included in Attachment 1 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, the municipal-owned site located at the northwest corner of Watson Parkway South and Stone Road East be approved as the site for the future City Operations Campus. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

2. That in accordance with the multi-year Staging Plan, as included in Attachment 2 of report City Operations Campus – Business Case and Staging Plan dated May 3, 2021, staff proceed with site preparation and servicing of the City Operations Campus. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury Voting Against: (1): Councillor Bell

3. That staff proceed with the planning and design of the future facilities consistent with the City Operations Campus Business Case and Staging Plan and be directed to seek Council approval through the annual budget process. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury Voting Against: (1): Councillor Bell

1. That the Core Asset Management Plans dated May 3, 2021, included as Attachment-1 to this report, be approved. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

That the balance of the May 3, 2021 Consent Agenda - Corporate Services, as identified below, be adopted: 8.1 2020 Long-term Financial Statement - Reserves and Debt - 2021-136 1. That an obligatory reserve fund (344) be opened to manage Federal/Provincial grant funds received in 2021 from the Safe Restart Agreement Public Transit Funding Program as a requirement of the transfer payment agreement. 2. That the Greenhouse Gas reserve (352) and the Ontario Municipal Commuter Cycling reserve fund (350) with nil balances be closed. 8.2 2020 Year-end Capital Budget Monitoring Report - 2021-138 1. That in accordance with the 2020 Year-end Capital Budget Monitoring Report dated May 4, 2021, reallocations BR-20CAP-38 and BR-20CAP-40 in Table 3 of Attachment-3 2020 Capital Budget Reallocations be approved at a net zero change to the 2020 approved capital budget. 2. That in accordance with the 2020 Year-end Capital Budget Monitoring Report dated May 4, 2021, budget adjustment BR- 21CAP-28 in Attachment-1 Additional Approved Capital Funding be approved at a net budget increase of $240,000 to the 2021 approved capital budget. 3. As a result of the new provincial On-Site and Excess Soil Regulation, and understanding that impacted projects may result in costs in excess of approved capital budget of approximately $5 million, that a one-time strategy to authorize staff to proceed with these projects in 2021 while reporting on these over budget requirements as part of the quarterly budget monit

1. That the net operating deficit of $947,524 be allocated to or funded from the City’s reserve and reserve funds or grants as follows: a. Transfer from Safe Restart Transit Stream grant of $3,814,405 to fund deficit in Transit Services. b. Transfer from Safe Restart Operating Stream grant of $2,069,019 to fund combined deficit in Parking Services, Ontario Building Code Services, and Court Services. c. Transfer to the 100RE Reserve Fund (355) of $1,000,000 d. Transfer to the City Building Reserve Fund (159) of $1,524,115 e. Transfer to the Police Operating Contingency Reserve (115) of $417,996 f. Transfer to the Library Operating Contingency Reserve (102) of $200,000 g. Transfer to the Water Capital Reserve Fund (152) of $63,791 h. Transfer to the Wastewater Capital Reserve Fund (153) of $965,693 i. Transfer to the Stormwater Capital Reserve (165) of $764,305 2. That the remaining Phase 1 Safe Restart Transit Stream grant of $1,282,130 be

3.That the remaining Phase 1 Safe Restart Operating Stream grant of $4,842,081 be transferred to the Tax Operating Contingency Reserve (180) to be utilized as follows: o $350,000 to increase the amount of COVID-related fiscal relief available within the Tourism Rebuild Fund o $350,000 to increase the amount of COVID-related fiscal relief available within the Community Investment Program Emergency Fund o Remaining balance for expected ongoing COVID-related deficits through 2021 and 2022. Voting in Favour: (8): Mayor Guthrie, Councillor Bell, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Gordon, Councillor O'Rourke, and Councillor Salisbury Voting Against: (5): Councillor Allt, Councillor Billings, Councillor Goller, Councillor Hofland, and Councillor MacKinnon

That the meeting be adjourned (4:57 p.m.). Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury