City Council

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, section 239(2) (b) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees.

That Ann Balaban be appointed to the Committee of Adjustment for a term ending in November 2026 or until such time as a successor is appointed. That Alex Zantout be appointed to The Elliott Community Board of Trustees for a three-year term, effective December 1, 2023 and ending in November, 2026 or until such time as a successor is appointed. That Peter Barrow be reappointed to The Elliott Community Board of Trustees for a three-year term ending in November 2026 or until such time as a successor is appointed. That Lisa Woolley be reappointed to The Elliott Community Board of Trustees for a one-year term ending in November 2024 or until such time as a successor is appointed.

That the minutes of the open Council Meetings held October 11, 17 and 24th and the Committee of the Whole Meeting held September 6, and October 3, 2023 be confirmed as recorded and without being read. Voting

That Council approve the updated Mayor and Council Expense and Education Policy , attached as Attachment-2 to the report entitled “Mayor and Council Expense and Education Policy Update” dated November 6, 2023, and repeal the Policy on Councillor Attendance at Municipal Events . Voting

That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved. That City staff, in partnership with the Guelph Lab and University of Guelph, be directed to apply the Advisory Committees of Council Governance Framework to existing Advisory Committees of Council and report back to City Council in Q4 2024. That the City Clerk be directed to prepare annual information reports, beginning in 2025, detailing the status of the implementation of the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023. That the City Clerk be directed to research random representative sampling models for appointments to Advisory Committees of Council, as described in report number 2023-413, dated November 6, 2023, and report back to City Council prior to the 2028-2031 multi-year budget. That the budget implications associated with the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023, be

That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. Voting

That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. That City staff, in partnership with the Guelph Lab and University of Guelph, be directed to apply the Advisory Committees of Council Governance Framework to existing Advisory Committees of Council and report back to City Council in Q4 2024. That the City Clerk be directed to prepare annual information reports, beginning in 2025, detailing the status of the implementation of the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023. That the City Clerk be directed to research random representative sampling models for appointments to Advisory Committees of Council, as described in report number 2023-413, dated November 6, 2023, and report back to City Council prior to the 2028-2031 multi-year budget. That the budget implications associated with the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023, as amended, be

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, Section 239(2) (b) and (k) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Daytime Drop-In Services Update on Tuesday, November 28, 2023, report be received for information. Voting

That staff be directed to offer an extension of the current pilot program with Royal City Mission to offer drop-in service hours 6 days a week, at a maximum cost to the City of $21,322 per month. The pilot extension will be from January 1, 2024 to March 31, 2024, and the total cost of $63,966 be taken from the Tax Rate Operating Continency Reserve. Voting

more than 70 municipalities and regions across Ontario including Hamilton, London, Ottawa, Toronto, Kitchener, Waterloo, Cambridge and Windsor, along with Peel, Durham, Halton and Waterloo Regions have declared a gender-based violence and/or intimate partner violence epidemic, and; WHEREAS on August 16, 2023 Justice Minister Arif Virani described gender-based violence as “an epidemic” in the federal government’s formal response to the Culleton, Kuzyk & Warmerdam (CKW) Inquest JURY RECOMMENDATIONS, also stating that his government is committed to ending the gender-based violence epidemic “in all its forms, and is working to address any gaps in the Criminal Code to ensure a robust justice system response,” and; WHEREAS by declaring gender-based violence and intimate partner violence an epidemic, Guelph can join the growing number of municipalities, regions and organizations like Ontario Big City Mayors and AMO in demanding action from all levels of government to address this growing epidemic and; WHEREAS the incidences of gender-based violence and intimate partner violence increased exponentially throughout the COVID-19 pandemic and have not decreased, while funding to provide the growing demand of services and support for victims and survivors of intimate partner and gender-based violence has not kept pace, and; WHEREAS in 2022, the Canadian Femicide Observatory for Justice and Accountability estimated that one woman or girl is killed every 48 hours in Canada, WHEREAS Guelph W

That By-laws numbered (2023)-20855 and (2023)-20858, be approved subject to Section 284.11 (4) of the Municipal Act. Voting

That the meeting be adjourned (8:41 p.m.)

1. That Ann Balaban be appointed to the Committee of Adjustment for a term ending in November 2026 or until such time as a successor is appointed. 2. That Alex Zantout be appointed to The Elliott Community Board of Trustees for a three-year term, effective December 1, 2023 and ending in November, 2026 or until such time as a successor is appointed. 3. That Peter Barrow be reappointed to The Elliott Community Board of Trustees for a three-year term ending in November 2026 or until such time as a successor is appointed. City Council Minutes - November 28, 2023 2 4. That Lisa Woolley be reappointed to The Elliott Community Board of Trustees for a one-year term ending in November 2024 or until such time as a successor is appointed.

City Council Minutes - November 28, 2023 3 That the minutes of the open Council Meetings held October 11, 17 and 24th and the Committee of the Whole Meeting held September 6, and October 3, 2023 be confirmed as recorded and without being read. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That Council approve the updated Mayor and Council Expense and Education Policy, attached as Attachment-2 to the report entitled “Mayor and Council Expense and Education Policy Update” dated November 6, 2023, and repeal the Policy on Councillor Attendance at Municipal Events. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson Voting Against: (1): Councillor Billings

1. That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved. 2. That City staff, in partnership with the Guelph Lab and University of Guelph, be directed to apply the Advisory City Council Minutes - November 28, 2023 4 Committees of Council Governance Framework to existing Advisory Committees of Council and report back to City Council in Q4 2024. 3. That the City Clerk be directed to prepare annual information reports, beginning in 2025, detailing the status of the implementation of the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023. 4. That the City Clerk be directed to research random representative sampling models for appointments to Advisory Committees of Council, as described in report number 2023- 413, dated November 6, 2023, and report back to City Council prior to the 2028-2031 multi-year budget. 5. That the budget implications associated with the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023, be

1. That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

City Council Minutes - November 28, 2023 5 1. That the Advisory Committees of Council Governance Framework, included as Attachment-1 to report 2023-413, dated November 6, 2023, be approved as amended. 2. That City staff, in partnership with the Guelph Lab and University of Guelph, be directed to apply the Advisory Committees of Council Governance Framework to existing Advisory Committees of Council and report back to City Council in Q4 2024. 3. That the City Clerk be directed to prepare annual information reports, beginning in 2025, detailing the status of the implementation of the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023. 4. That the City Clerk be directed to research random representative sampling models for appointments to Advisory Committees of Council, as described in report number 2023- 413, dated November 6, 2023, and report back to City Council prior to the 2028-2031 multi-year budget. 5. That the budget implications associated with the Advisory Committees of Council Governance Framework, included as Attachment-1 to report number 2023-413, dated November 6, 2023, as amended, be

1. That Daytime Drop-In Services Update on Tuesday, November 28, 2023, report be received for information. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

City Council Minutes - November 28, 2023 7 1. That staff be directed to offer an extension of the current pilot program with Royal City Mission to offer drop-in service hours 6 days a week, at a maximum cost to the City of $21,322 per month. The pilot extension will be from January 1, 2024 to March 31, 2024, and the total cost of $63,966 be taken from the Tax Rate Operating Continency Reserve. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

WHEREAS more than 70 municipalities and regions across Ontario including Hamilton, London, Ottawa, Toronto, Kitchener, Waterloo, Cambridge and Windsor, along with Peel, Durham, Halton and Waterloo Regions have declared a gender-based violence and/or intimate partner violence epidemic, and; WHEREAS on August 16, 2023 Justice Minister Arif Virani described gender-based violence as “an epidemic” in the federal government’s formal response to the Culleton, Kuzyk & Warmerdam (CKW) Inquest JURY RECOMMENDATIONS, also stating that his government is committed to ending the gender-based violence epidemic “in all its forms, and is working to address any gaps in the Criminal Code to ensure a robust justice system response,” and; WHEREAS by declaring gender-based violence and intimate partner violence an epidemic, Guelph can join the growing number of municipalities, regions and organizations like Ontario Big City Mayors and AMO in demanding action from all levels of government to address this growing epidemic and; City Council Minutes - November 28, 2023 8 WHEREAS the incidences of gender-based violence and intimate partner violence increased exponentially throughout the COVID-19 pandemic and have not decreased, while funding to provide the growing demand of services and support for victims and survivors of intimate partner and gender-based violence has not kept pace, and; WHEREAS in 2022, the Canadian Femicide Observatory for Justice and Accountability estimated that one woman or girl i

City Council Minutes - November 28, 2023 10 That By-laws numbered (2023)-20855 and (2023)-20858, be approved subject to Section 284.11 (4) of the Municipal Act. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson