Committee of the Whole

That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved. Voting

That KPMG LLP’s 2021 External Audit Plan be received for information. Voting

That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved. Voting

2. That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. Mayor Guthrie raised a point of order. Mayor Guthrie raised a concern with the wording of the amendment and the inclusion of the word ‘also’ in the motion. Chair Goller ruled that Committee should continue with the amendment and allowed Councillor MacKinnon to provide explanation. Councillor MacKinnon clarified that his amendment is intended to confirm Council’s intent on previous voting methods. Mayor Guthrie advised that it was his understanding that the amendment as presented by Councillor MacKinnon has already been approved by Council and is not required to be voted on. Chair Goller asked for the Clerk, Stephen O'Brien, to provide clarification to the amendment. The Clerk clarified that the staff recommendations and, in turn, Councillor MacKinnon’s motion are intended to have Council confirm their decisions on alternative voting methods. Chair Goller asked Committee to continue with the amendment to the motion. Voting

to all required testing meeting the satisfaction of the City Clerk , that Remote Accessible Vote by Mail (RAVBM) be approved as a one-time pilot project alternative voting method for the 2022 municipal election. And that staff provide a report prior to the 2026 municipal election finalization schedule that has engaged with users of this method and other relevant information gained from implementing this method be brought back to the City of Guelph Accessibility Committee for review and comment before this information is shared with City Council for further consideration. And that $40,000 be transferred from the unused Mayor and Council 2021 conference and event funding account to help fund this initiative. That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. Voting

That Committee refer the following to the November 22, 2021 meeting of Council: Subject to all required testing meeting the satisfaction of the City Clerk, that Remote Accessible Vote by Mail (RAVBM) be approved as a one-time pilot project alternative voting method for the 2022 municipal election. And that staff provide a report prior to the 2026 municipal election finalization schedule that has engaged with users of this method and other relevant information gained from implementing this method be brought back to the City of Guelph Accessibility Committee for review and comment before this information is shared with City Council for further consideration. And that $40,000 be transferred from the unused Mayor and Council 2021 conference and event funding account to help fund this initiative. That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. Voting

That the report titled “Improving Guelph’s Customer and Digital Services”, dated November 1, 2021, be received. Voting

That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph. Voting

2. That City Council direct staff to bring back the Delegation of Authority Bylaw with proposed amendments authorizing staff to issue letters of support on Council’s behalf for future requests of breweries and wineries located within the City of Guelph for “By the Glass” Manufacturer’s Limited Liquor Sales Licenses. Voting

That staff be directed to create an exemption process, including a seasonal exemption process , to allow for, under certain conditions, the short-term parking of recreational trailers and recreational vehicles within residential driveways. That City Council direct staff to bring back a report outlining an amendment to the Zoning Bylaw related to trailer parking regulations. The amendment was

That staff be directed to create an exemption process to allow for, under certain conditions, the short-term parking of recreational trailers and recreational vehicles within residential driveways. That City Council direct staff to bring back a report outlining an amendment to the Zoning Bylaw related to trailer parking regulations. Voting

That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200 th anniversary in 2027, and that this be included in the 2022/23 multi-year budget. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation remaining in place during 2022, and that By-law Number (2009) –

That the meeting be adjourned (8:14 p.m.). Voting

That report titled ‘Internal Audit Work Plan 2022- 2024’ dated November 1, 2021 be approved. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That KPMG LLP’s 2021 External Audit Plan be received for information. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That the Use of Corporate Resources During an Election Policy, as updated and included as Attachment-1 to this report dated November 1, 2021, be approved. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. Subject to all required testing meeting the satisfaction of the City Clerk, that Remote Accessible Vote by Mail (RAVBM) be approved as a one-time pilot project alternative voting method for the 2022 municipal election. And that staff provide a report prior to the 2026 municipal election finalization schedule that has engaged with users of this method and other relevant information gained from implementing this method be brought back to the City of Guelph Accessibility Committee for review and comment before this information is shared with City Council for further consideration. And that $40,000 be transferred from the unused Mayor and Council 2021 conference and event funding account to help fund this initiative. 2. That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Gordon, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury Voting Against: (1): Councillor Hofland

That Committee refer the following to the November 22, 2021 meeting of Council: 1. Subject to all required testing meeting the satisfaction of the City Clerk, that Remote Accessible Vote by Mail (RAVBM) be approved as a one-time pilot project alternative voting method for the 2022 municipal election. And that staff provide a report prior to the 2026 municipal election finalization schedule that has engaged with users of this method and other relevant information gained from implementing this method be brought back to the City of Guelph Accessibility Committee for review and comment before this information is shared with City Council for further consideration. And that $40,000 be transferred from the unused Mayor and Council 2021 conference and event funding account to help fund this initiative. 2. That the City also continue with the current approved alternative voting methods of vote by mail (VBM) and a home vote service pilot for the 2022 municipal election. Voting in Favour: (9): Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Gibson, Councillor Hofland, Councillor O'Rourke, and Councillor Salisbury Voting Against: (4): Mayor Guthrie, Councillor Goller, Councillor Gordon, and Councillor MacKinnon

1. That the report titled “Improving Guelph’s Customer and Digital Services”, dated November 1, 2021, be received. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That Council support Dixon's Distilled Spirits’ application to the Alcohol and Gaming Commission of Ontario for a By the Glass – Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit 106, Guelph. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury

1. That staff be directed to create an exemption process to allow for, under certain conditions, the short-term parking of recreational trailers and recreational vehicles within residential driveways. 2. That City Council direct staff to bring back a report outlining an amendment to the Zoning Bylaw related to trailer parking regulations. Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, Councillor O'Rourke, and Councillor Salisbury Voting Against: (1): Councillor Billings

1. That Council delegate authority to the Deputy Chief Administrative Officer of Infrastructure, Development and Enterprise Services to enter into an agreement with 10 Carden Shared Space for the property municipally known as 2 Gordon Street, to manage and operate the Saturday Farmers’ Market and program the building and grounds on other days of the week in accordance with the Market’s Council-approved vision and mission and 10 Carden Shared Space’s proposal, entitled Engage Possibility, subject to the satisfaction of the City Solicitor. 2. That 10 Carden Shared Space assume all operating costs and expenses related to the Market building’s maintenance, repair, administration, management, and operation while having the opportunity to establish and collect all fees, charges, rent and recoveries. 3. That 10 Carden Shared Space pay rent based on a percentage of revenue generated formula. 4. That the City provide to 10 Carden Shared Space transitional funding totaling $500,000 over six years (2022 to 2027), recognizing the loss of revenue incurred by the Saturday Farmers’ Market due to COVID-19, the costs associated with developing and implementing new programming, and the Market’s 200th anniversary in 2027, and that this be included in the 2022/23 multi-year budget. 5. That staff ensure a smooth transition from City of Guelph operation and management of the Guelph Farmers’ Market to 10 Carden Shared Space with existing regulation remaining in place during 2022, and that By-law Nu

That the meeting be adjourned (8:14 p.m.). Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Caron, Councillor Downer, Councillor Goller, Councillor Gordon, Councillor Hofland, Councillor MacKinnon, and Councillor Salisbury