City Council

That the minutes of the open Committee of the Whole Meeting held May 2, 2023, Council Planning Meeting held May 9, 2023, Council Orientation and Education Workshop held May 17, 2023 and Council Meeting held May 31, 2023, be confirmed as recorded and without being read. Voting

That the amended Procedure By-law, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be approved, as amended at the Committee of the Whole meeting held on June 6, 2023. That the amended Closed Meeting Protocol, included as Attachment-2 to the 2023 Governance Review dated June 6, 2023, be approved. That recommendations three, four, five and six, approved at the June 6, 2023 Committee of the Whole meeting regarding the 2023 Governance Review dated June 6, 2023, be

That, in order to continue ten (10) minute delegation times at Council Planning, an additional clause be added to section 4.8 of the proposed Procedure By-law as follows: 4.8 (u) - Notwithstanding Section 4.8 (a), the time limitation for delegations speaking at a public meeting to hear applications under the Planning Act, shall not exceed ten minutes. Council may extend the ten minute time period by a majority vote of the Council Members present without debate. Voting

That the Procedural Bylaw, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be amended to add the singing of O Canada, silent reflection and First Nations acknowledgement to all meeting types. Voting

That Section 4.10 Motions and Order of Voting c) be amended to include “and that it be read aloud” so the new clause reads: “When a Councillor moves a motion or an amendment to a motion that is not included as part of the agenda package, that Councillor shall provide a copy of the motion to the Mayor or chair, and that it be read aloud, prior to the vote being taken.” Voting

That Table 3, row 1.2 of the Delegation of Authority By-law, included at Attachment-7 to the 2023 Governance Review dated June 6, 2023, be amended to return the noted limitation to five years. Voting

That By-laws numbered (2023)-20791, (2023)-20805, (2023)-20807, (2023)-20808 and (2023)-20809, are hereby passed. Voting

That the meeting be adjourned. (9:18 p.m.) Voting

That the minutes of the open Committee of the Whole Meeting held May 2, 2023, Council Planning Meeting held May 9, 2023, Council Orientation and Education Workshop held May 17, 2023 and Council Meeting held May 31, 2023, be confirmed as recorded and without being read. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

That the June 27, 2023 Committee of the Whole Consent Report identified below, be adopted: 4.1 Water Services’ Updated Operational Plan Endorsement, 2023- 207 1. That the City of Guelph Council endorse the Water Services’ Operational Plan, as required as part of the Ontario Municipal Drinking Water Licensing Program. 4.2 Ontario Health – Multi-Sectoral Accountability Agreement, Declaration of Compliance, 2023-189 1. That the Mayor be authorized to sign the declaration of compliance for the Ontario Health Multi-Sectoral Accountability Agreement for the period of April 1, 2022 to March 31, 2023 4.3 2022 Guelph. Future Ready Progress Report, 2023-180 1. That the Guelph. Future Ready Progress Report, dated June 6, 2023, be received. 2. That City Council respectfully requests its local boards and shared services (Guelph Public Library, Wellington-Dufferin- Guelph Public Health, County of Wellington, the Elliott Community, Downtown Guelph Business Association, Grand River Conservation Authority, and Guelph Police Service) to provide annual performance updates in conjunction with the annual Strategic Plan progress reporting, beginning June 2024. 4.4 Smart Cities Update – Our Food Future and Circular Opportunity Launchpad, 2023-194 1. That the report “Smart Cities Update – Our Food Future and Circular Opportunity Launchpad” dated June 6, 2023, be received. 2. That the City encourages Wellington-Dufferin-Guelph Public Health to continue their work in food security and food access and

1. That the revised Community Engagement Policy be approved, formally replacing the 2019 version of the Policy, and that staff be directed to apply the Policy when designing and implementing community engagement. 2. That the draft Community Engagement Charter be approved, formally replacing the 2015 Community Engagement Framework, and staff be directed to develop necessary plans and initiatives for operationalizing the Charter. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That, in order to continue ten (10) minute delegation times at Council Planning, an additional clause be added to section 4.8 of the proposed Procedure By-law as follows: 4.8 (u) - Notwithstanding Section 4.8 (a), the time limitation for delegations speaking at a public meeting to hear applications under the Planning Act, shall not exceed ten minutes. Council may extend the ten minute time period by a majority vote of the Council Members present without debate. Voting in Favour: (9): Councillor Allt, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson Voting Against: (3): Mayor Guthrie, Councillor Billings, and Councillor Gibson

1. That the Procedural Bylaw, included as Attachment-1 to the 2023 Governance Review dated June 6, 2023, be amended to add the singing of O Canada, silent reflection and First Nations acknowledgement to all meeting types. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That Section 4.10 Motions and Order of Voting c) be amended to include “and that it be read aloud” so the new clause reads: “When a Councillor moves a motion or an amendment to a motion that is not included as part of the agenda package, that Councillor shall provide a copy of the motion to the Mayor or chair, and that it be read aloud, prior to the vote being taken.” Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

1. That Table 3, row 1.2 of the Delegation of Authority By-law, included at Attachment-7 to the 2023 Governance Review dated June 6, 2023, be amended to return the noted limitation to five years. Voting in Favour: (8): Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Gibson, Councillor O'Rourke, and Councillor Richardson Voting Against: (5): Mayor Guthrie, Councillor Billings, Councillor Downer, Councillor Goller, and Councillor Klassen

That By-laws numbered (2023)-20791, (2023)-20805, (2023)-20807, (2023)-20808 and (2023)-20809, are hereby passed. Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson

That the meeting be adjourned. (9:18 p.m.) Voting in Favour: (13): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, Councillor O'Rourke, and Councillor Richardson