Committee of the Whole

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, Section 239(2)(f) and (h) of the Municipal Act, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose and information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. Voting

That the Indigenous Relations Framework for the City of Guelph, as attached to the report titled Indigenous Relations Framework, dated September 4 2024, be approved. Voting

That the report titled Solid Waste Resources Recycling Program Transition Audit dated September 4, 2024, be received. Voting

That an enhanced level of service for waste collection in the Downtown Collection Area be approved, inclusive of enhanced public space containers and communal underground waste containers subject to the project budget, estimated at $1.0 million, and associated operating budget increase of $410,000, being adopted through the 2025 budget confirmation as outlined in report IDE 2024-350, dated September 4, 2024. Voting

That an enhanced level of streetscaping be approved for the Downtown Infrastructure Renewal Program giving priority to improved tree canopy, flexible streets, public seating, paving stones in highlighted areas, and a design that optimizes public space for the most efficient operating budget, subject to the project budget increase (estimated at $17.1 million) being adopted through the 2025 budget confirmation. That Staff prepare the design and tender of Wyndham Street North construction to expedite construction, with reasonable mitigation measures taken to minimize construction disruption and road closures. Voting

That the inclusion of accessible and gender-neutral options be prioritized for new, modified or upgraded public washroom facilities. Voting

That the inclusion of appropriate underground infrastructure to facilitate the installation of self-cleaning, autonomous prefabricated public washroom structures be incorporated for each phase of the Downtown Infrastructure Renewal Program, including the design of St. George’s Square, as appropriate. That staff work with the Downtown Guelph Business Association to explore opportunities to provide public access to washrooms through a “Community Toilet Scheme.” That portable washrooms continue to be used to expand access to washrooms in public spaces until permanent facilities are provided. That staff continue to explore opportunities to make new and existing permanent washroom facilities in parks and other locations available during all seasons as these facilities are constructed, modified or upgraded. That staff incorporate public washroom locations into the City’s wayfinding strategy. That the inclusion of accessible and gender-neutral options be prioritized for new, modified or upgraded public washroom facilities. That the provision of publicly accessible washrooms be considered during the planning of future capital projects in order to continuously expand the City’s network of public washrooms. Voting

That staff investigate the installation of a self-cleaning public washroom as part of the Wyndham St./St. George’s Square redevelopment, and report back on the cost, accessibility, AAC feedback and environmental impact assessment comparison of a non-self-cleaning washroom in advance of the 2026 budget confirmation. Voting

That staff include the installation of a self-cleaning public washroom as part of the Wyndham St./ St. George's Square redevelopment, subject to budget adoption through the 2025 budget confirmation. Voting

That staff explore incorporation of a drinking water fountain/water refill station as part of any future self-cleaning public washroom provided in downtown or as part of any constructed, modified or upgraded permanent washroom facilities in city-owned parks and, that in the interim, it explore temporary solutions for the provision of drinking-water fountains, subject to consultation with Wellington-Dufferin-Guelph Public Health and subject to budget adoption through the appropriate future budget confirmation. Mayor Guthrie called a Point of Order. Mayor Guthrie asked for clarification on the motion. Chair O'Rourke provided clarification to Council. Voting

That staff be directed to discuss an innovation opportunity with the University of Guelph to design a fluid alternative to the current perfumed options for portable toilets to increase the accessibility of these options, and report back to council. Voting

That the recommendations of the Downtown Guelph Heritage Conservation District Study Report (prepared by ASI and dated June 2024) be approved. That staff be directed to prepare a plan and guideline for the Downtown Guelph Heritage Conservation District in accordance with the Ontario Heritage Act. Voting

That the meeting be adjourned. (6:50 p.m.)

1. That the Indigenous Relations Framework for the City of Guelph, as attached to the report titled Indigenous Relations Framework, dated September 4 2024, be approved. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That an enhanced level of service for waste collection in the Downtown Collection Area be approved, inclusive of enhanced public space containers and communal underground waste containers subject to the project budget, estimated at $1.0 million, and associated operating budget increase of $410,000, being adopted through the 2025 budget confirmation as outlined in report IDE 2024-350, dated September 4, 2024. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That an enhanced level of streetscaping be approved for the Downtown Infrastructure Renewal Program giving Committee of the Whole Meeting Minutes: September 4, 2024 - 6 priority to improved tree canopy, flexible streets, public seating, paving stones in highlighted areas, and a design that optimizes public space for the most efficient operating budget, subject to the project budget increase (estimated at $17.1 million) being adopted through the 2025 budget confirmation. 2. That Staff prepare the design and tender of Wyndham Street North construction to expedite construction, with reasonable mitigation measures taken to minimize construction disruption and road closures. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That the inclusion of accessible and gender-neutral options be prioritized for new, modified or upgraded public washroom facilities. Voting in Favour: (11): Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke Voting Against: (1): Mayor Guthrie

1. That the inclusion of appropriate underground infrastructure to facilitate the installation of self-cleaning, autonomous prefabricated public washroom structures be incorporated for each phase of the Downtown Infrastructure Renewal Program, including the design of St. George’s Square, as appropriate. Committee of the Whole Meeting Minutes: September 4, 2024 - 8 2. That staff work with the Downtown Guelph Business Association to explore opportunities to provide public access to washrooms through a “Community Toilet Scheme.” 3. That portable washrooms continue to be used to expand access to washrooms in public spaces until permanent facilities are provided. 4. That staff continue to explore opportunities to make new and existing permanent washroom facilities in parks and other locations available during all seasons as these facilities are constructed, modified or upgraded. 5. That staff incorporate public washroom locations into the City’s wayfinding strategy. 6. That the inclusion of accessible and gender-neutral options be prioritized for new, modified or upgraded public washroom facilities. 7. That the provision of publicly accessible washrooms be considered during the planning of future capital projects in order to continuously expand the City’s network of public washrooms. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor

Committee of the Whole Meeting Minutes: September 4, 2024 - 9 1. That staff investigate the installation of a self-cleaning public washroom as part of the Wyndham St./St. George’s Square redevelopment, and report back on the cost, accessibility, AAC feedback and environmental impact assessment comparison of a non-self-cleaning washroom in advance of the 2026 budget confirmation. Voting in Favour: (3): Councillor Allt, Councillor Caron, and Councillor Caton Voting Against: (9): Mayor Guthrie, Councillor Billings, Councillor Busuttil, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That staff include the installation of a self-cleaning public washroom as part of the Wyndham St./ St. George's Square redevelopment, subject to budget adoption through the 2025 budget confirmation. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That staff explore incorporation of a drinking water fountain/water refill station as part of any future self- cleaning public washroom provided in downtown or as part of any constructed, modified or upgraded permanent washroom facilities in city-owned parks and, that in the interim, it explore temporary solutions for the provision of Committee of the Whole Meeting Minutes: September 4, 2024 - 10 drinking-water fountains, subject to consultation with Wellington-Dufferin-Guelph Public Health and subject to budget adoption through the appropriate future budget confirmation. Mayor Guthrie called a Point of Order. Mayor Guthrie asked for clarification on the motion. Chair O'Rourke provided clarification to Council. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That staff be directed to discuss an innovation opportunity with the University of Guelph to design a fluid alternative to the current perfumed options for portable toilets to increase the accessibility of these options, and report back to council. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke

1. That staff be directed to discuss an innovation opportunity with the University of Guelph to design a fluid alternative to the current perfumed options for portable toilets to increase the accessibility of these options, and report back to council. Voting in Favour: (11): Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke Voting Against: (1): Mayor Guthrie

1. That the recommendations of the Downtown Guelph Heritage Conservation District Study Report (prepared by ASI and dated June 2024) be approved. 2. That staff be directed to prepare a plan and guideline for the Downtown Guelph Heritage Conservation District in accordance with the Ontario Heritage Act. Voting in Favour: (12): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, Councillor Klassen, and Councillor O'Rourke