City Council

That the minutes of the open Council Meetings held March 18, 19 and 25, 2025, and the minutes of the open Committee of the Whole meeting held March 4, 2025 be confirmed as recorded and without being read. Voting

That the April 23, 2025 Committee of the Whole Consent Agenda identified below be adopted. 4.1 Debenture Issue Authority, 2025-160 1. Debenture Issue Authority - 2025-160.pdf 2. Attachment-1 Annual Repayment Limit.pdf 3. Attachment-2 Debt Issuance Authority Presentation.pdf That the capital projects identified in Table 1 of the Debenture Issue Authority report number 2025-160, dated April 1, 2025, be approved for debt financing in 2025 or 2026 in the amounts as listed. That the City Treasurer be authorized to proceed with the marketing, through the City’s fiscal agent, of the debenture issue(s) in the principal aggregate amount of not greater than $118.15 million for terms not exceeding 20 years. That the 2025 associated debt servicing costs be approved to be funded from the City’s applicable capital reserve funds as outlined in accordance with Table 2 in the Debenture Issue Authority report number 2025-160, dated April 1, 2025. 4.2 Municipal Service and Financing Agreements Policy, 2025-14 1. Municipal Service and Financing Agreements Policy - 2025-14.pdf 2. Attachment-1 Municipal Service and Financing Agreements Policy.pdf 3. Attachment-2 Municipal Service and Financing Agreements Policy Presentation.pdf 4. Correspondence - Katherine McLaughlin, Thomasfield Homes.pdf That the amended Municipal Service and Financing Agreements Policy, included as Attachment-1 to Council Memo 2025-191 - Municipal Service and Financing Agreements Policy Amendments, dated April 23, 2025, be app

That in accordance with the Province’s reporting requirement under the Housing-Enabling Water Systems Fund transfer payment agreement, Council pass a by-law recognizing the awarding of the Wyndham-Wellington Water and Wastewater Capacity Improvement project’s construction contracts following tender, as outlined in the April 23, 2025 “Grant Agreement – Funder Reporting Requirement of the Housing-Enabling Water Systems Fund Grant” report. Voting

That the Private Tree Protection By-law be amended such that the definition of a Regulated Tree includes any tree greater than 10 centimetres in diameter at breast height (DBH) on private lots greater than 0.2 hectares, and any tree greater than 40 centimetres DBH on all other private lots. Voting

That City staff be directed to review the effectiveness and operational impacts of the amended bylaw over a two-year period and provide an information report to Council no later than Q3 2027. This report shall include a summary of permit volumes, service delivery impacts, and compliance issues; a review of canopy outcomes and private property concerns; and recommendations on whether to revise the DBH thresholds based on operational evidence and community feedback. Voting

That Council endorse the proposed updates to the Private Tree Protection By-law (“Private Tree By-law” or “By-law”), as attached to report 2025-25 as amended, and repeal the existing Private Tree Protection By-law 2010-19058. That staff be directed to place the proposed updated Private Tree By-law as amended, on the April 23, 2025 agenda for final adoption after which the By-law will come into effect. That a by-law be enacted to amend the applicable User Fees By-law 2025-21052 to include the permit fees set out in report 2025-25 when the Private Tree By-law takes effect. That City staff be directed to review the effectiveness and operational impacts of the amended bylaw over a two-year period and provide an information report to Council no later than Q3 2027. This report shall include a summary of permit volumes, service delivery impacts, and compliance issues; a review of canopy outcomes and private property concerns; and recommendations on whether to revise the DBH thresholds based on operational evidence and community feedback. Voting

That staff report back on a canopy conservation plan in the short term in the updated Urban Forest Management Plan. That a memo be included in the draft 2026 budget update for further consideration by Mayor Guthrie and City Council. Voting

That the request from Red Top Taxi for $39,500 to modify one vehicle for wheelchair accessibility, be approved. Voting

That staff be directed to review the TaxiSCRIP program and mobility transit applications for potential modifications and enhancements through the 2026 budget confirmation process ensuring feedback from AAC. Voting

That staff be directed to report back to City Council with potential amendments to the Vehicle for Hire Schedule of the Business Licensing Bylaw that would ensure the best use of the funds with regards to publicly accessible mobility options. Voting

That by-laws (2025)-21059, (2025)-21072 and (2025)-21074 through (2025)-21078 be approved, as amended subject to Section 284.11 (4) of the Municipal Act. Voting

That by-law (2025)-21073 be approved, subject to Section 284.11 (4) of the Municipal Act. Voting

That the meeting be adjourned (9:18 p.m.).

1. That the minutes of the open Council Meetings held March 18, 19 and 25, 2025, and the minutes of the open Committee of the Whole meeting held March 4, 2025 be confirmed as recorded and without being read. Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That the April 23, 2025 Committee of the Whole Consent Agenda identified below be adopted. 4.1 Debenture Issue Authority, 2025-160 1. That the capital projects identified in Table 1 of the Debenture Issue Authority report number 2025-160, dated April 1, 2025, be approved for debt financing in 2025 or 2026 in the amounts as listed. City Council Meeting Minutes: April 23, 2025 - 2 2. That the City Treasurer be authorized to proceed with the marketing, through the City’s fiscal agent, of the debenture issue(s) in the principal aggregate amount of not greater than $118.15 million for terms not exceeding 20 years. 3. That the 2025 associated debt servicing costs be approved to be funded from the City’s applicable capital reserve funds as outlined in accordance with Table 2 in the Debenture Issue Authority report number 2025-160, dated April 1, 2025. 4.2 Municipal Service and Financing Agreements Policy, 2025-14 1. That the amended Municipal Service and Financing Agreements Policy, included as Attachment-1 to Council Memo 2025-191 - Municipal Service and Financing Agreements Policy Amendments, dated April 23, 2025, be approved and implemented using a phased approach as described in report 2025-14. 2. That the Delegated Authority By-law be updated at the earliest administratively convenient opportunity to reflect the authority provided to City staff in the Policy. 3. That the User Fees and Charges By-law be amended to add the new application and administration fees as outlined in

1. That in accordance with the Province’s reporting requirement under the Housing-Enabling Water Systems Fund transfer payment agreement, Council pass a by-law recognizing the awarding of the Wyndham-Wellington Water and Wastewater Capacity Improvement project’s construction contracts following tender, as outlined in the April 23, 2025 “Grant Agreement – Funder Reporting Requirement of the Housing-Enabling Water Systems Fund Grant” report. City Council Meeting Minutes: April 23, 2025 - 4 Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That the Private Tree Protection By-law be amended such that the definition of a Regulated Tree includes any tree greater than 10 centimetres in diameter at breast height (DBH) on private lots greater than 0.2 hectares, and any tree greater than 40 centimetres DBH on all other private lots. Voting in Favour: (3): Mayor Guthrie, Councillor Chew, and Councillor Gibson Voting Against: (8): Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, and Councillor Richardson

1. That City staff be directed to review the effectiveness and operational impacts of the amended bylaw over a two-year period and provide an information report to Council no later than Q3 2027. This report shall include a summary of permit volumes, service delivery impacts, and compliance issues; a review of canopy outcomes and private property concerns; and recommendations on whether to revise the DBH thresholds based on operational evidence and community feedback. Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That Council endorse the proposed updates to the Private Tree Protection By-law (“Private Tree By-law” or “By-law”), as attached to report 2025-25 as amended, and repeal the existing Private Tree Protection By-law 2010-19058. 2. That staff be directed to place the proposed updated Private Tree By-law as amended, on the April 23, 2025 agenda for final adoption after which the By-law will come into effect. 3. That a by-law be enacted to amend the applicable User Fees By- law 2025-21052 to include the permit fees set out in report 2025-25 when the Private Tree By-law takes effect. 4. That City staff be directed to review the effectiveness and operational impacts of the amended bylaw over a two-year period and provide an information report to Council no later than Q3 2027. This report shall include a summary of permit volumes, service delivery impacts, and compliance issues; a review of canopy outcomes and private property concerns; and recommendations on whether to revise the DBH thresholds based on operational evidence and community feedback. Voting in Favour: (7): Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Downer, Councillor Goller, and Councillor Richardson Voting Against: (4): Mayor Guthrie, Councillor Billings, Councillor Chew, and Councillor Gibson

1. That staff report back on a canopy conservation plan in the short term in the updated Urban Forest Management Plan. 2. That a memo be included in the draft 2026 budget update for further consideration by Mayor Guthrie and City Council. City Council Meeting Minutes: April 23, 2025 - 7 Voting in Favour: (11): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That the request from Red Top Taxi for $39,500 to modify one vehicle for wheelchair accessibility, be approved. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Billings, Councillor Busuttil, Councillor Caron, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson Voting Against: (1): Councillor Caton

1. That staff be directed to review the TaxiSCRIP program and mobility transit applications for potential modifications and enhancements through the 2026 budget confirmation process ensuring feedback from AAC. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

City Council Meeting Minutes: April 23, 2025 - 9 1. That staff be directed to report back to City Council with potential amendments to the Vehicle for Hire Schedule of the Business Licensing Bylaw that would ensure the best use of the funds with regards to publicly accessible mobility options. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That staff be directed to report back to City Council with potential amendments to the Vehicle for Hire Schedule of the Business Licensing Bylaw that would ensure the best use of the funds with regards to publicly accessible mobility options. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That by-laws (2025)-21059, (2025)-21072 and (2025)-21074 through (2025)-21078 be approved, as amended subject to Section 284.11 (4) of the Municipal Act. Voting in Favour: (10): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, Councillor Goller, and Councillor Richardson

1. That by-law (2025)-21073 be approved, subject to Section 284.11 (4) of the Municipal Act. Voting in Favour: (9): Mayor Guthrie, Councillor Allt, Councillor Busuttil, Councillor Caron, Councillor Caton, Councillor Chew, Councillor Downer, Councillor Gibson, and Councillor Richardson Voting Against: (1): Councillor Goller